Preliminary contact and event information is taken at the time of booking to create a reservation in our system. We require a signed contract and first deposit within two (2) weeks of booking. Secondary deposit schedule outlined in your catering contract. All wedding deposits are non-refundable upon receipt.
All of our private event spaces are rented per food and beverage minimums. As long as the minimum is met in hosted, catered food and beverage served in the event space throughout the event, there is no room fee. If the minimum is not met, the difference would be owed as a room rental fee. Please note, only hosted food and beverages apply toward the minimum. Cash bar sales do not apply. Additional fees such as the service charge, rental items, corkage fees etc. do not apply. Sales tax, where applicable, does not apply.
No. Only hosted, catered food and beverage served in the event space during the event applies toward the minimum.
We provide a full catering staff including bartenders, event set up and break down, basic linens, plates, glassware and flatware, indoor tables and chairs. Please note, items needing to be rented will incur additional charges.
For corporate and social events, we require 50% of the food and beverage minimum within two (2) weeks of booking. The deposit is non-refundable forty-five (45) days prior to the event for corporate and social events, and 60 days prior to the event for holiday parties. Secondary deposit schedule outlined in your catering contract.
Weddings require 25% of the food and beverage minimum within two (2) weeks of booking with the remaining balance and full 21% Service Charge due 60 days prior to the event date. All wedding deposits are non-refundable upon receipt. We do not accept personal checks.
For corporate and social events, final payment for all outstanding charges is due upon the conclusion of the event. For weddings, payment for any outstanding charges contracted beyond the food and beverage minimums is due seven business days prior to the event. We do not accept personal checks.
No. McMenamins will provide the catering for all event spaces. You are welcome to bring in a traditional tiered wedding cake as long as it is from a licensed and health inspected bakery. Further exceptions regarding desserts may apply depending on the property where you are holding your event. Please speak with your sales coordinator for further information.
Yes! We are happy to work with you to create the best menu for your special event. We have experience with all sorts of requests from vegetarians, vegans, those with nut allergies, gluten free meals, as well as traditional dishes and recipes from many different cultures. Please speak to your sales coordinator for further details.
Yes! While our own Edgefield Winery makes a large variety of wine, we understand at times extra special events require an extra special bottle of wine or champagne. We charge a $15.00 per 750ml bottle corkage fee plus applicable service charge for each bottle opened during your event. The corkage fee and service charge does not apply toward the food and beverage minimum for your event space.
We do not sell beer by the keg for events held onsite at a McMenamins property. We do, however, sell kegs to go from many of our breweries for events taking place elsewhere.
Each property will match the current pricing offered in its restaurants and bars in the catering spaces. Current beverage pricing can be found online on each property’s restaurant, pub and/or small bars menus.
Not exactly. Your sales coordinator will help with all McMenamins related aspects of your event such as booking your event space and guest rooms, menu planning, set up, timelines and so on. Your sales coordinator can also assist you by referring other preferred event resources such as florists, bakers, event rental companies, entertainment and more. If you are looking for a coordinator to help you with decorating, dressing and so on during your special day, we would be happy to refer you to a private wedding coordinator.
It is not. You are more than welcome to check in with your sales coordinator the week prior to your event to see if the space is available for rehearsal; however, there is no guarantee of availability.
We do not. Food prepared in an individual serving for a tasting is not prepared the same way as a menu item prepared for a large group of guests. Therefore it would be a misrepresentation of what you will see and taste at your event. We can, however, give you recommendations based on our experience, and describe the preparation, flavor, texture and ingredients.
This varies depending on the event space. Please speak to your sales coordinator regarding the appropriate entertainment options for your event.
Yes. If there are pool tables in your event space, children cannot be allowed near them, but can be in other designated areas of the event space.
Yes! We are happy to say pets are now allowed on many of our properties. Please speak to your sales coordinator regarding which properties allow pets, and where they are allowed on property.
Group Discounts are offered based on seasonality. Please speak to your sales coordinator to obtain current guest room rates.
Check in starts at 3:00pm. Check out is 11:00am. We are happy to request early check in on your reservation; however this is not guaranteed and is often dependent on the guest staying prior to your arrival. If you require a guest room to dress or otherwise prepare for your event, we highly suggest reserving a room the night before the event to insure early access to your guest room.
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Copyright © 2018 McMenamins Inc. All rights reserved.
Site handcrafted in Ashland, Oregon by Project A
Copyright © 2017-2021 McMenamins Inc. All rights reserved.