Frequently Asked Questions
How do I reserve an event space?
Preliminary contact and event information is taken at the time of booking to create a reservation in our system. We require a signed contract two weeks after you book. The first deposit is due 30 days after booking or 30 days prior to the event date, whichever is sooner. Deposits become non-refundable 30 days prior to the event date.
What is a food and beverage minimum?
All of our private event spaces are rented per food and beverage minimums. As long as this minimum is met in hosted, catered food and beverages served in the event space during the event, there is no room fee. If the minimum is not met, the difference is owed as a room rental fee. Please note: Only hosted food and beverages apply toward the minimum. Additional fees such as the 18% service charge, rental items, corkage fees, etc., do not apply.
Does the service charge apply toward the minimum?
No. Only catered food and beverage served in the event space during the event applies toward the minimum.
What is included in the rental of the event space?
We provide a full catering staff including bartenders, event set-up and breakdown, basic linens, plates and flatware, indoor tables and chairs. Please note: Outdoor tables and chairs will need to be rented; there is an additional charge for this.
What is your deposit policy?
For corporate and social events we require a deposit equal to 50% of the food and beverage minimum either 30 days after booking or 30 days prior to the event date, whichever is sooner. Deposits become non-refundable 30 days prior to the event date. Holiday parties require 50% of the food and beverage minimum 30 days after booking and the deposit becomes non-refundable 60 days prior to the event date. Please note: We do not accept personal checks.
When is my final payment due?
Final payment for all outstanding charges is due at the conclusion of the event. Direct billing is available for corporate events if an application is submitted for approval at least four weeks prior to the event. Please note: We do not accept personal checks.
Can I bring in my own caterer/outside food?
McMenamins provides the catering for all event spaces.
Can you accommodate specialty menus, food allergies and dietary restrictions?
Yes. We are happy to work with you to create the best menu for your event. We have experience with requests from vegetarians, vegans, those with nut allergies, gluten-free meals as well as traditional dishes and recipes from many different cultures. Please speak to your Sales Coordinator for further details.
Can I bring in outside wine?
Yes. While our Edgefield Winery handcrafts a large selection of wines, we understand that our guests may prefer favorite vintages for their special occasions. We charge a $10 corkage fee per 750ml bottle for each bottle opened during your event. The corkage fee does not apply toward the food and beverage minimum for your event space.
Can I purchase a keg of beer for my event?
We do not sell beer by the keg for events held onsite at a McMenamins property. We do, however, sell kegs to go for your special events taking place elsewhere.
What is the pricing for beer and wine? I don't see it in the catering menus.
Each property will match the current pricing offered in its restaurants and bars in the catering spaces. Current beverage pricing can be found online on each property's restaurant, pub and/or small bars menus.
Are DJs, bands and other forms of entertainment allowed?
This varies depending on the event space. Please speak to your Sales Coordinator regarding the appropriate entertainment options for your event.
Are children allowed in the event space if we will have a bar in the room?
Yes. If there are pool tables in your event space, children cannot be allowed near them, but can be in other designated areas of the event space.
Do you provide group discounts on hotel rooms?
We lowered our hotel room rates several years ago to offer the best value possible to all guests; therefore, we discontinued additional group discounts. Please speak to your Sales Coordinator to obtain current guestroom rates.
What time is check-in?
Check-in starts at 3 p.m. Check-out is 11 a.m. We are happy to request early check-in on your reservation; however, this is not guaranteed and is often dependent on the guest staying prior to your arrival. If you require a guestroom to dress or otherwise prepare for your event, we strongly suggest reserving a room the night before the event to ensure early access to your guestroom.
I know Edgefield hosts some large concerts in the summer -- when will I know if a concert will take place on my event date?
Typically the bands book during the spring months, and we will notify you as soon as a concert has been booked.